SURREY SEA LIONS SUMMER SWIM CLUB
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OUR EXECUTIVES

Our Executives 2018-2019

President : Adrian Falcon
Vice President: Baljit Sangha
Secretary : Melinda Lee
Treasurer : Wing Yung
Co-Treasurer : Arsalan Butt
Registrar : Stephen Han 
PR/Media Managers: Marcie Donnery & Arsalan Butt


Committee Positions:
Awards & Recognition : Victor Bai
Events Coordinator: Executive Committee
Fundraising Coordinators: Baljit Sangha 

Coaches Liaison : Adrian Falcon
Equipment Manager : Mark Donnery
Technical Support : Arsalan Butt
Regional Representative Support : Adrian Falcon
Meet Managers: Executive Committee
Webmaster: Jeremy Felix
Winter Maintenance Coordinator: Executive Committee 
Hiring Committee: Adrian Falcon and Arsalan Butt

If you would like the contact any of the executives, send an email to surreysealions123@gmail.com


Volunteer Positions Needed to Run the Club

Executive Positions
President
  • is the Chief Executive Officer and chairs all Board and General Meetings, unless someone else is asked to assume the chair
  • is the official spokesperson of the Club and the Club’s official representative
  • works closely with the Board, and in consultation with the Head Coach, to identify and implement the goals, directions, and policies of the club
  • always acts in the best interests of the Club and its membership as identified by the Board (in consultation with the Head Coach)
  • performs all duties required for the position and as may be assigned by the Board
  • is an ex-officio member of all Club committees
  • represents the Club at the Provincial AGM, or designates someone else to attend
  • ensures Grant applications are completed and submitted in an accurate and timely manner
Past President
  • assists President with developing plans for year
  • provides background and history to club, regional and provincial matter
  • may maintain link with other groups (in the past this has included Regional Board, Corporation re pool rentals) to provide continuity.
  • chairs Nomination committee to encourage volunteers for Board positions
Vice President
  • assists the President and performs all duties as designated by the President
  • Director of Officials – maintains records of Club Officials’ experience and coordinates pins; encourages ongoing training and plans clinics for officials
  • organizes Timers and Deck Officials for meets attended by the club during the swim season
Treasurer
  • makes all the financial arrangements for the Club as directed by the Board, including depositing receipts on a timely basis and paying bills as they are due.
  • works with the bookkeeper, if there is one, to ensure proper recording of receipts and expenses.  Ensures bank reconciliations are completed on a monthly basis.
  • is responsible for the preparation of the the gaming grant application, along with whoever else is appointed
  • is responsible for ensuring compliance with gaming grant conditions and requirements (in consultation with Fundraisers)
  • is responsible, in consultation with the Board, for the preparation of the annual budget for the Club
  • is responsible for preparation of semi-monthly payroll for the coaches, monthly government remittances and annual T4 reports
  • prepares annual swimmer receipts for tax purposes
  • is responsible for following up with delinquent accounts owed to the Club
  • reports monthly to the Board or as requested on Club finances
  • reports annually to the membership on Club finances at the Annual General Meeting
Registrar
  • is responsible, in consultation with the Board, for the development and distribution of the Club’s registration package
  • is responsible for organizing, setting up, and overseeing registration days and recruiting volunteers to assist with registration
  • oversees the registration of new members on an ongoing basis throughout the year
  • is responsible for computer entry of member’s registration information, and for producing registration summaries and contact information as requested by the Head Coach or the Board
  • oversees the collection of all registration fees and other payments made in connection with the registration process and remits the payments and payment records to the Treasurer
  • ensures compliance with BCSSA registration and payment requirements
Secretary
  • is responsible for taking and producing the minutes of the Board and General Meetings, and distributing them to the Board members
  • is responsible for booking Board and General Meeting rooms
  • print, copy and keep minutes in a binder /year
Director of Coaching
  • deals with all things related to coach contracts, pay scale, & job descriptions
  • tracks coach time sheets
  • sits on hiring committee
  • keeps track of coach qualifications
Committee Positions:
Events Coordinators
  • organizes the social event after the team practices at the end of May, June and July
  • organizes the Pre-Regional Picnic and the Sept. Awards banquet.
Equipment Managers
  • responsible for maintaining equipment such as the clubs lane ropes, flags, pop-ups, team tent, team tarps and team shed.
Fundraising Coordinators
  • works with the Executive to identify, organize, and implement fundraising activities to assist the club in controlling fee levels and to provide members with options for achieving their mandatory fundraising requirements
  • works with and acts as a resource person for the individual fundraising event coordinators
  • reports to the Treasurer at the end of each project, or as requested by the Treasurer
  • responsible for getting required licences re: gaming issues (raffles, 50/50 draws, etc)
Meet Managers
  • chairs the swim meet committee. Has knowledge of swim meet operations and should be a trained official – is helpful to have attended the meet manager course; if not trained, should share position with a trained, preferably senior, official)
  • is responsible for identifying, organizing and delegating the organizational details of a Ladner Stingrays hosted swim meet, including having the necessary equipment and personnel available during the meet
  • works with the VP/Officials Coordinator to ensure the necessary meet officials are available during the meet
  • is responsible for the dissemination of all meet information and forms
  • ensures that the preparation of entry lists, heat sheets, and results are completed on time
  • coordinates the set up and take down of the meet and meet equipment​
Team Tent Organizers
  • is responsible for reserving a “prime” location for our club by setting up our team tent and/or pop ups early in the morning for swim meets
Webmaster/Emails
  • creates and maintains the website for the Club
  • maintains up to date email information of members
  • sends out mass emails on behalf of various  coaches, executive or committee members
Awards and Recognition Coordinators
  • responsible for buying ribbons and coordinating with Cloverdale about ribbons for our annual swim meet
  • responsible for getting trophies done and best time awards done for the September Awards Banquet
Winter Maintenance Coordinator
  • responsible for hiring and overseeing coaches for Winter Maintenance program
  • responsible for ensuring that Winter Maintenance costs are covered by fees collected
  • registers swimmers for Winter Maintenance, collecting fees and remitting them to the Treasurer
  • if swimmers are new to BCSSA, collecting necessary information and giving forms to the Registrar for entry in the club’s records

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  • Home
  • ABOUT
    • WHO ARE WE?
    • Executive/Board of Directors
    • Our Coaches
    • Sponsors
    • What is Summer Swimming?
    • Club Beginnings
    • BCSSA
  • Registration
  • Swimmers
    • Training Schedule
    • Club Records
    • Club Awards
  • Parents
    • Pool Locations
    • Becoming an Official! Everyone is Welcome!
    • Fundraising
    • What is a Swim Meet?
    • BCSSA Meet Packages
  • News
  • Gallery
  • Contact Us