Executive/Board of Directors

Our Board of Directors 2022-2023

If you would like to fill a vacant position as an elected officer, please email surreysealions123@gmail.com
please scroll to bottom for agm minutes.

Executive Positions
President

is the Chief Executive Officer and chairs all Board and General Meetings, unless someone else is asked to assume the chair
is the official spokesperson of the Club and the Club’s official representative
works closely with the Board, and in consultation with the Head Coach, to identify and implement the goals, directions, and policies of the club
always acts in the best interests of the Club and its membership as identified by the Board (in consultation with the Head Coach)
performs all duties required for the position and as may be assigned by the Board
is an ex-officio member of all Club committees
represents the Club at the Provincial AGM, or designates someone else to attend
ensures Grant applications are completed and submitted in an accurate and timely manner

Vice President

assists the President and performs all duties as designated by the President
Director of Officials – maintains records of Club Officials’ experience and coordinates pins; encourages ongoing training and plans clinics for officials
organizes Timers and Deck Officials for meets attended by the club during the swim season

Treasurer

makes all the financial arrangements for the Club as directed by the Board, including depositing receipts on a timely basis and paying bills as they are due.
works with the bookkeeper, if there is one, to ensure proper recording of receipts and expenses. Ensures bank reconciliations are completed on a monthly basis.
is responsible for the preparation of the the gaming grant application, along with whoever else is appointed
is responsible for ensuring compliance with gaming grant conditions and requirements (in consultation with Fundraisers)
is responsible, in consultation with the Board, for the preparation of the annual budget for the Club
is responsible for preparation of semi-monthly payroll for the coaches, monthly government remittances and annual T4 reports
prepares annual swimmer receipts for tax purposes
is responsible for following up with delinquent accounts owed to the Club
reports monthly to the Board or as requested on Club finances
reports annually to the membership on Club finances at the Annual General Meeting

Registrar

is responsible, in consultation with the Board, for the development and distribution of the Club’s registration package
is responsible for organizing, setting up, and overseeing registration days and recruiting volunteers to assist with registration
oversees the registration of new members on an ongoing basis throughout the year
is responsible for computer entry of member’s registration information, and for producing registration summaries and contact information as requested by the Head Coach or the Board
oversees the collection of all registration fees and other payments made in connection with the registration process and remits the payments and payment records to the Treasurer
ensures compliance with BCSSA registration and payment requirements

Secretary

is responsible for taking and producing the minutes of the Board and General Meetings, and distributing them to the Board members
is responsible for booking Board and General Meeting rooms
print, copy and keep minutes in a binder /year

2022-09-01_ssl_special_agm_minutes_sept_01.pdf
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